Federal Work-Study Supervisor Checklist

•
2
 min read

Federal Work-Study Supervisor Guide

MBTS and Spurgeon College have established a structured process for supervisors involved in the Federal Work-Study (FWS) program. Supervisors play a crucial role in hiring, training, and supporting student employees. Follow the steps below to ensure compliance with FWS guidelines.

Checklist

  1. Complete Annual FWS Supervisor Training: Ensure you have completed the required training before hiring student workers.
  2. Job Posting Requisition:
    1. Submit Job Requisition Request via the Applicant Tracking System (ATS) on Paycom Client Side.
    2. HR will review and post the position on the Midwestern Job Board.
  3. Interview Potential Candidates: Conduct interviews with applicants to determine the best fit for your department.
  4. Making an Offer:
    1. Submit the offer letter via ATS.
    2. HR will review, approve, and send the offer letter to the candidate.
    3. Submit the Personnel Action Notice (PAN) to HR at the time of the offer.
  5. Offer Acceptance – HR Responsibilities:
    1. Move the candidate from ATS to Employee Self-Onboarding in Paycom.
    2. Email a welcome letter to the new hire with necessary information.
    3. Request a work email address from IT.
  6. Candidate Completes Onboarding – HR Responsibilities:
    1. Complete the background screening.
    2. Email the new hire to schedule an I-9 documentation appointment within the first three days of employment.
  7. Welcome New Hire:
    1. Introduce the new hire to other team members.
    2. Provide information regarding facilities (coffee, water, restrooms, etc.).
    3. Complete and submit the FWS Student/Supervisor Agreement to Financial Aid at [email protected] and to Human Resources at [email protected]. If you do not already have a copy of this document, please reach out to Financial Aid.
  8. Train and Mentor New Hire: Provide guidance and mentorship to ensure student workers are equipped for success in their roles.