Circulation Assistant

Midwestern Seminary Library


Title: Library Circulation Assistant Department:  Academic/Library
Reports To:  Administrative Assistant FLSA Status:  Part-Time (Hourly), Non-Exempt


Responsible for various library duties related to circulation, shelving books and other library materials, processing materials for the collection, digitization projects, checking holdings, and direct patron service.


Patron Assistance/Circulation

Assist patrons by charging/discharging items. Process requested books to and from cooperating libraries. Be familiar and able to assist with the use of the library’s resources and public equipment. Answer general questions from patrons and refer those needing more assistance to other library staff. Keep statistics as needed and conduct library usage survey. Assist disabled persons in the use and retrieval of library resources. Retrieve materials from the Library storage as needed for research.  Generate library cards for guest patrons. Process fines.



Shelve books/materials as necessary to maintain an orderly library. Assist in the periodic reading of shelves to assure proper order.



Assist in processing new materials for circulation. Assist in the weeding/withdrawing of items.



Check-in and process current periodical issues into library computer system. Work with Head of Cataloging Services in maintaining holdings and records. Send the table of content pages of selected journals to professors. Shelve/file/display new periodical issues. Prepare periodicals as needed for annual binding.


State and Association Materials

Maintain and shelve state and association materials from the states for which our seminary is responsible.


Digitization Projects

Assist in digitizing library materials. Record metadata for each item.


Reading Lists and Bibliographies

Assist in collection development by checking bibliographies, reading lists and syllabi against Library holdings.


Gifts/Donated Materials

Assist the Assistant Director of Library Services in sorting donated materials for the Library’s collection.  Check titles against library holdings.  Work with other library staff in determining disposition of titles not added to the collection.


Other Responsibilities

Take part in staff training and other meetings as arranged by the Director of Library Services. Open and lock up library when scheduled.  Cooperate as a team member with the library staff in performing any duty essential to the achievement of efficient library operations.  Assist in special projects as needed.  Keep statistics as requested.  Provide limited assistance as needed with laptops throughout the building.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are examples of the skill, knowledge, effort, responsibility and working conditions that are required. Reasonable accommodations may be made to assist individuals with disabilities who are otherwise able to perform the essential functions.


Education and/or Experience

College/seminary degree preferred; library experience preferred.


Language Skills

Ability to communicate with all library patrons, use proper phone etiquette, and show courtesy and wisdom in dealing with sensitive issues and in contacts with all library patrons (students, staff, faculty, trustees, and campus visitors).


Computer Skills

Ability to use common office equipment and software, including Microsoft Word and Excel. Ability to use library software necessary for online catalog searches, interlibrary loans, and circulation.


Mathematical Skills

Ability to use a calculator.


Reasoning Ability

Ability to prioritize tasks, plan ahead, and understand the dynamics of academic and Southern Baptist life.


Certificates, Licenses, Registrations

None needed.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit for periods of time. The employee is also regularly required to stand, walk, climb stairs, and reach with hands and arms. The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions and Environment

Night and weekend hours are required.